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Presentations to the Board

Delegations

Any person or persons (a “delegation”), not being a Member of the Board, wishing to address a Regular Meeting of the Board shall make a request to the Board Executive Assistant and include which agenda item the delegation is speaking to. There may be a limit on the number of delegations able to appear at a given Board meeting.

Speaking time for a delegation shall be limited to a maximum of five (5) minutes. A time extension may be given by agreement of the Board.

A written submission by the delegation and a list of persons attending, wherever possible, shall be filed with the Board Executive Assistant for distribution with the meeting agenda.

The Board may, by majority vote at a meeting or by poll, agree to hear a member of the public speak on an issue which is not on the meeting agenda.

Members shall not enter into debate with the delegation upon the completion of their presentation. Members should only ask questions for clarification and obtaining additional, relevant information.

No delegation at either a Regular Meeting or Special Meeting of the Board shall:
(1) speak disrespectfully of any person;
(2) use offensive words or un-parliamentary language;
(3) speak on any subject other than the subject for which they have received approval to address the Board; or
(4) disobey the rules of procedures or a decision of the Chair.

The Chair may curtail any delegation, any questions of a delegation or debate during a delegation for disorder or any other breach of this policy and, where the Chair rules that the delegation is concluded, the delegation shall immediately withdraw.